Amazon Compliance Documentation for Resellers: Invoices, CPCs and Test Reports

Amazon's own guidance for sellers says that if a product requires approval you will need a purchase invoice from a manufacturer or distributor, or a letter from the brand authorizing you to sell its products, and lists what an invoice should include: supplier information; an itemized product list; a date within the last 180 days; your name and address matching your selling account; the name and address of the manufacturer or distributor; and the combined purchase of at least 10 units. For categories that require approval, Amazon's guidance lists supporting materials that may be requested: copies of invoices showing the purchase of 10 or more units, receipts, or other documents demonstrating where the products are produced or manufactured; a brand authorization letter; product photos; safety certifications; compliance documentation from government entities; and a business license. Amazon also notes that for resold products you may need invoices dated within 180 days.

Our invoice: When your reserved inventory lands and is ready to ship, an invoice is generated in QuickBooks Online with your exact case counts, unit totals and prep selection, and you receive a secure QuickBooks payment link. Payment is due prior to shipping; goods dispatch on cleared payment. It names Okie Dokie Distribution LLC and our Oklahoma City address as the distributor, lists each SKU with case count and unit totals, and is issued to the business name on your account. Product ships by the case, so a single case of most lines is already more than 10 units. Field-by-field guide to the invoice →

Practical points: register with the exact legal name and address you use on your marketplace account, because Amazon's guidance says the two should match; download the invoice PDF from the QuickBooks link when you pay and keep it with your records; if a review needs an invoice dated inside a window, order inside that window — we do not backdate.

The CPSC defines children's products as consumer products designed or intended primarily for children 12 years of age or younger. Section 14 of the Consumer Product Safety Act, as codified in 16 CFR part 1110, requires domestic manufacturers and importers of children's products to certify in a written Children's Product Certificate (CPC), based on test results from a third-party, CPSC-accepted laboratory, that the product complies with applicable children's product safety rules. The CPC and supporting test reports must be in English.

The CPSC lists seven required elements of a CPC:

1. Identification of the product covered by the certificate
2. Citation to each CPSC children's product safety rule to which the product is being certified
3. Identification of the domestic manufacturer or importer certifying compliance (name, full mailing address, telephone)
4. Contact information for the individual maintaining records of test results
5. Date and place of manufacture
6. Date(s) and place(s) of testing
7. Identification of any third-party, CPSC-accepted laboratory that conducted the testing

Under 15 U.S.C. § 2063(g)(3), every required certificate must accompany the product or shipment it covers, and a copy of the certificate must be furnished to each distributor or retailer of the product. The certificate is issued by the manufacturer or private labeler (importer), not by a distributor. The CPSC states that beginning July 8, 2026, importers of most regulated consumer products are required to electronically file (eFile) certificates of compliance with U.S. Customs and Border Protection.

What that means when you buy from a distributor

We do not create CPCs. For each SKU we either hold the certificate and test reports the manufacturer or importer furnished, are still confirming them, or do not have them. The product page tells you which:

Ask us about CPC and third-party test documentation before you order and we will tell you exactly what is on file for that line. Every product page shows its current CPC and lab-test status, and candy carries no CPC status because it is a food product, not a children's product. The closeout program in particular requires every buyer to acknowledge at checkout that CPCs are not guaranteed on those items.

Candy and other food

CPCs apply to children's products under the CPSC definition. Candy is a food product and outside that definition, so no CPC status is shown for the YumEarth line. Each YumEarth product page reproduces the package allergen statement; always check the package for the most current allergen information.

A CPC cites the CPSC-accepted laboratory and the date and place of testing; the underlying test reports are the evidence behind it and, per the CPSC, must be in English. Where a manufacturer or importer has furnished the reports to us, the product page shows a lab-test status and we provide them to approved accounts on request for the SKUs on their invoice. Where we hold only the certificate, we say so.

• Order to invoice: every reservation becomes a QuickBooks invoice line by SKU, so a marketplace question about a unit traces to an invoice, a date and our address.
• Who you are buying from: Okie Dokie Distribution LLC, 11626 N I-35 Service Rd, Ste 100, Oklahoma City, OK 73131, (321) 272-9059. Founded by Dr. Tracey Shelley; sales run by Marc Frazier. See About.
• Who we sell to: Your state-issued resale or tax-exemption certificate, plus a completed Uniform Sales & Use Tax Certificate — Multijurisdiction, is required before your first order ships. Both are uploaded from your account's document center (documents are accepted only there, never by email). Accounts are vetted before they can order.
• Sourcing: We do not describe ourselves as an authorized distributor of any brand on this site. Ask us what sourcing and product documentation is available for a specific line before you order, and we will tell you exactly what is on file.

Keep, per order: the invoice PDF, the payment confirmation, any CPC and test reports furnished for the SKUs on that invoice, photos of the received cases and of a retail unit (UPC and tracking label visible), and your marketplace listing IDs. Amazon's guidance refers to invoices dated within the last 180 days for approvals; keep everything for at least as long as you might be asked, which in practice is well beyond that. Retention periods are your marketplace's and your accountant's rules, not ours — we simply make sure the documents exist.