Wholesale Invoices for Amazon Sellers: What Ours Contain
When a marketplace asks an Amazon seller where inventory came from, the answer is an invoice. This page describes the one Okie Dokie Distribution LLC issues — what is on it, when it exists, and how it lines up with the checklist Amazon publishes — so you know before you order rather than during a review.
Published
What the invoice contains
When your reserved inventory lands and is ready to ship, an invoice is generated in QuickBooks Online with your exact case counts, unit totals and prep selection, and you receive a secure QuickBooks payment link. Payment is due prior to shipping; goods dispatch on cleared payment.
| Field | What appears |
|---|---|
| Issuer | Okie Dokie Distribution LLC, 11626 N I-35 Service Rd, Ste 100, Oklahoma City, OK 73131; phone and email. |
| Bill to | The business name registered on your Okie Dokie account. |
| Invoice date and number | Assigned by QuickBooks Online on the day the order is ready to ship. |
| Line items | One line per SKU: product name, cases, units per case, unit total, line total. |
| Prep | Your prep selection, billed separately after warehouse prep, as its own line when applicable. |
| Payment | Secure QuickBooks payment link; the paid invoice is your receipt. |
Amazon's published checklist, side by side
Amazon's own guidance for sellers says that if a product requires approval you will need a purchase invoice from a manufacturer or distributor, or a letter from the brand authorizing you to sell its products, and lists what an invoice should include: supplier information; an itemized product list; a date within the last 180 days; your name and address matching your selling account; the name and address of the manufacturer or distributor; and the combined purchase of at least 10 units.
| Amazon's item | Okie Dokie invoice |
|---|---|
| Supplier information | Present — issuer block above. |
| Itemized product list | Present — one line per SKU with cases and units. |
| Date within the last 180 days | Dated at ship-ready; order inside the window you need. Never backdated or edited. |
| Your name and address matching your selling account | Issued to your registered business name — register with the name and address you use on Amazon. |
| Manufacturer or distributor name and address | We are the distributor of record. |
| Combined purchase of at least 10 units | Product ships by the case; unit totals are printed per line. |
What an invoice from us is not
It is not a guarantee that Amazon, Walmart or any marketplace will approve a listing, ungate a category or accept the document in a specific review. It is not a brand authorization letter — that comes from a brand, where a brand offers one. And it is never backdated or edited after issue: the invoice reflects the order as reserved, shipped and paid. Read the wider picture on the compliance documentation guide.
Timeline of an order, so the paper trail makes sense
- Reserve. Allocation is strictly first-come, first-served by order timestamp. Nothing is charged at reservation.
- Certificate. Your state-issued resale or tax-exemption certificate, plus a completed Uniform Sales & Use Tax Certificate — Multijurisdiction, is required before your first order ships. Both are uploaded from your account's document center (documents are accepted only there, never by email).
- Invoice. Issued when the goods land and are ready to ship. If payment is not cleared within 5 business days of the ship-ready invoice, the allocation moves to the next buyer in line.
- Pay and receive. Goods dispatch on cleared payment. Prep is billed separately after warehouse prep.
Frequently asked questions
When is the invoice issued?
When your reserved inventory has landed at our warehouse and is ready to ship. Nothing is invoiced or charged at reservation. Payment is due before shipping, and goods dispatch on cleared payment.
How do I get a copy later?
The QuickBooks Online payment link you receive includes the invoice; download and keep the PDF when you pay. Approved accounts can also request a copy of any past invoice from their account contact.
Can the invoice be in a different business name than my account?
No. The invoice is issued to the business registered on your Okie Dokie account. If your marketplace account uses a different legal name or address, update your Okie Dokie account before the order ships.
Is pricing shown on the invoice?
Yes — it is a real commercial invoice with unit and line totals. Whether and how to redact pricing on a copy you submit to a marketplace is governed by that marketplace's current rules; check them before you submit.
Will Amazon accept it?
That is Amazon's decision in each review, and we do not promise it. What we can say is what the document contains, which is listed on this page next to Amazon's own published checklist.
Related pages
- Compliance documentation guide
Invoices, CPCs, test reports, retention
- Wholesale supplier for Amazon sellers
How we fit an Amazon seller's sourcing
- Wholesale supplier for Walmart sellers
Walmart's published qualifications
- Onboarding and billing terms
QuickBooks billing, allocation, cancellation window
Sources
- Amazon, "How to find wholesalers for your ecommerce business" (sell.amazon.com), Step 3: Document your purchase and get approval — accessed 2026-08-28
- Amazon, "How to sell groceries in the Amazon store" (sell.amazon.com), Get any necessary approvals — accessed 2026-08-28
Marketplace and regulatory requirements change. The statements above reflect what each source published on the date shown; confirm current requirements with the marketplace or agency before relying on them.
Ready to reserve inventory?
Registration is free and takes about a minute. Your resale or tax-exemption certificate is uploaded from your account before your first order ships — not to sign up. Read the onboarding terms.